Privacy and Cookie Policy - Paytherden Solar Farm

About this notice
This privacy notice is provided by The Y-Factory Ltd (“The Y-Factory”), the Data Controller for and on behalf of Paytherden Solar Farm Ltd, a wholly owned subsidiary of the Bluefield Solar Income Fund. It explains how The Y-Factory collects, uses and protects your personal data and what your rights are with regards to that data. This notice applies to the processing of your personal data for the duration of the construction process for Paytherden Solar Farm, Clyst Hydon, Devon, which is being delivered by the Bluefield Group.

Who we are
The Y-Factory is the Data Controller of the personal data processed. This means that we are responsible for deciding how we collect, use and store your personal data.

Information we collect
The Y-Factory collects personal data about you when you partake in community engagement around the construction of Paytherden Solar Farm.

We collect, store and use the following categories of personal data:

Name
Contact Information (Email, Phone, Address, Post Code)
Personal opinions contained within feedback, questions and/or comments that, depending on content, could be used to identify you as an individual

How we process your information
We use the personal data stated above for the following purposes:

To help us understand who is taking part in the community engagement process and their potential needs;
To understand the public view regarding the construction process and, if possible and practicable, to use feedback to inform the delivery of the scheme;
To keep you informed about the construction process and answer any questions you may have;
To share with the persons delivering the project, which include but are not limited to, Bluefield Partners LLP (and its subsidiaries), Bluefield Services (and its subsidiaries) and their consultants, advisors, agents, contractors, and subcontractors (the “Project Team”). These persons may further process the personal data for the above purposes and in accordance with this section; and
To share with Paytherden Solar Farm Ltd (and its parent company)(the “Project Company”) as part of its community engagement initiatives.

What lawful basis do we have to process your personal data?
We will only use your personal data when the law allows us to. This is called the lawful basis. In regard to the above purposes, we rely on the following lawful basis:

Consent: where you have provided your personal information for the purpose of keeping informed about the consultation and the planning application for the proposed development.
Legitimate Interests: where the processing is necessary for our legitimate interests, or those of the Project Team or Project Company, and where your interests and fundamental rights do not override those interests. We rely on legitimate interests to:
- Analyse the feedback, questions and comments we receive to understand public sentiment regarding the construction process.
- Use this analysis to inform the delivery of the project, including making practical changes where possible.
- Share your feedback with the Project Team and Project Company so they can understand, respond to, and act upon community views.
- Maintain a record of the engagement process and the issues raised. Who is the information shared with?

Who is the information shared with?
The information collected as part of this public consultation is controlled and processed by The Y-Factory as Data Controller. The information may be shared with the Project Company, the Project Team (including its employees and directors), and other relevant persons – as appropriate and in accordance with their Legitimate Interests, predominantly with the aim to answer questions and comments and to inform the delivery of the project.

Where is your personal data stored and processed?
All personal data collected is stored and processed within the United Kingdom.

How long do we keep your personal data?
Your data will be kept for the duration of this project progressing through the construction stage.
For the purposes of security, any paper records will be destroyed as soon as they have been uploaded digitally onto our system, which is password protected.

Your rights
Under data protection legislation, in certain circumstances you have the following rights over the processing of your personal data as described in this notice:

right of access to personal data;
right to correction or rectification;
right to request deletion; and
right to data portability

The Y-Factory must respond to a request to exercise these rights within one calendar month. If you would like to submit a request, please contact us

By Post: Freepost THE Y-FACTORY (no further address details or stamps required)

By Email: consultation@yfactory.co.uk

Complaints
If you are unhappy with any aspect of this privacy notice, or how your personal data is being processed, please contact us.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office.

Commissioner’s Office (ICO): Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow Cheshire, SK9 5AF.

Tel: 0303 123 1113

By Email: casework@ico.org.uk

Website: www.ico.org.uk/global/contact-us

What are cookies and how we use cookies?
Cookies are small files that are used to store information when a user visits a website. Cookies can be put into two groups – session cookies and persistent cookies. A session cookie is only accessible while your browser is open, and is deleted as soon as you navigate away from the website. A persistent cookie can remain on your computer for a pre-defined period of time, or until they are forcibly deleted.

Cookies are often used to recognize return users and remember information about them, such as their browsing activity, to make finding and using a website quicker.

We do not use persistent cookies. We do not use cookies to give us access to your computer or any information about you, other than the information you choose to share with us. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

Privacy Policy